Why are law firms using experdocs litigation support software for legal document management?
• Developed by litigation experts and legal professionals
experdocs is one of only a few software programs designed and operated by litigation experts and legal professionals who understand the challenges and costs related to document review and remote collaboration as it pertains to today’s complex litigation.
• One platform for everything
experdocs offers one platform for file storage, document organization, file transportation, remote collaboration, PDF reporting and user presentation. Traditionally each one of these six document functions required a separate, costlier computer program in order to be facilitated safely and effectively, none of which worked well with one another. With experdocs users can use just one program to do everything except create their documents.
• Both local and web-based access to data
experdocs offers unique online and offline access to data, allowing users to work from wherever, versus restricting users to access data from only one location or one computer, or only where internet is present. When no internet connection is available, users have the option to download and save data locally on the experdocs client installed on their computer. Users can review, search, tag, and more, all offline and then simply “synchronize” to share and update their local data through experdocs servers when internet connection becomes available. If internet connection is present, along with the client, users can also use the experdocs Web Application and access their data from any browser by logging onto www.login.experdocs.com.
• No setup or maintenance
experdocs is a managed hosted solution for electronically stored information (ESI). This means users always have an advanced system at their fingertips and never have to worry about updates or maintenance. This reduces costs considerably since businesses don’t need to invest in expensive servers, IT personnel or software licenses.
• No minimum term contracts or cancellation policies
experdocs offers flexible buying options and is confident enough in its program to allow month to month pricing. No long term contracts or cancellation policies means users can cancel and sign up whenever they want whether it is long term or on a per project basis.
• One-click scalability
As organizations and support staffs grow, so will their data. experdocs provides unlimited scalability that makes adding additional users or data space as easy as a click of a mouse. There are no “growing pains” or down periods during account scaling.
• Lower costs at greater efficiency
experdocs offers affordable monthly pricing and omits the requirement to buy servers, security packages, complex networking infrastructure as well as the physical space and technical personnel required to administer and maintain it all. The cost of paper typically is reduced on average by at least 25% within first few months of using experdocs. Less printers, less ink, less toners, less paper, less electricity, less file cabinets, less filing supplies, less labor, less mail couriers, less ftp sites – all add up to big cost savings in the long run.
• Automatic data backups
experdocs deploys comprehensive data backups for all information stored in experdocs servers. Recovery is never a concern if a disaster strikes at the local level. All data is continuously backed up automatically so customers can rest assured they’ll never lose a thing.
• Advanced file tagging
In experdocs users can create an unlimited number of tags, fields and comments which can be shared or kept private from other users. Tags can be used to build and illustrate relational structures between files and user-contributed intelligence which can then be collectively deployed to sort and execute complex, multi-parameter document searches.
• Custom PDF reporting and printing options
experdocs offers custom PDF reporting options where users can configure page formatting and data integrations for each file or document collection. Documents are easily exportable for local printing.
• User permission controls and audit log
experdocs offers customizable permissions or “rule-based” functionality which allows account holders full control and review over what users can see and do on a per project basis or per document basis. This means users can give others the ability to either just view OR work on files, selecting exactly what files and data they can see and not see. Users can also verify account activity by checking account profile logs through the administrative panel. This displays user log-in information and activity records.
• Powerful search features
experdocs offers state of the art search technology that enables users to conduct fast, precise file searches using metadata indexes for searching tags, comments and fields, as well as OCR and full-text search functionality.
• Regular software updates
Users don’t need to worry about remembering to schedule, download and install software updates or security patches. All updates are included in the low monthly fee and provided automatically in the background so as to not interrupt regular use of the program for any users.
• Encrypted file transmission and long term storage
experdocs integrates comprehensive security procedures to protect user data from both technical and non-technical hazards such as hardware crashes, natural disasters, or theft. Data is encrypted on experdocs servers during file transmission and document storage. No one has ever hacked into the experdocs system however no system is 100% guaranteed safe. experdocs strives to exceed industry standards when it comes to data security.
• Simplified pricing and annual billing options
• Free support and training
experdocs offers free support to all users. A broad range of training materials is available online from the experdocs website including the product manual, tutorial videos, informational articles, program screenshots and more. Upon request, new customers are eligible for free assistance with setting up their first project in experdocs, whereby an experdocs expert will help with everything from naming the user’s first project to generating a final report or presentation (and of course everything in between).
• Inexpensive – experdocs gives you unlimited free users with every account